TS 13298

TS 13298 is the standard that addresses the framework needed to manage, archive, and preserve the documentary status of electronic records created in institutions or likely to be created there. Electronic records management is not only about storing files; it also concerns integrity, authenticity, accessibility, and traceability throughout the record’s life cycle.

The scope of electronic records and archives management

At the center of this standard is the way electronic documents become records in organizational processes, are classified consistently, stored in an orderly manner, and made retrievable when needed. The distinction between records management and archives management matters: records management supports the active use phase, while archives management supports long-term retention and the preservation of institutional memory. By treating both together, the standard aims to help maintain the reliability of records created in electronic environments.

Why it matters in a technical context

In general technical terms, a standard like this provides a common structure for issues such as describing records with metadata, running search and access processes consistently, managing time information correctly, and protecting records against unauthorized alteration. The referenced management, date-format, and information security standards also indicate a connection with related technical areas that support orderly, auditable, and interoperable handling of institutional records. For organizations that build or operate electronic records systems, TS 13298 serves as a foundational technical framework for understanding the record life cycle.