TS 13298/T1

TS 13298/T1 is an amendment document linked to TS 13298 on electronic records management, focusing on how records created in institutions, or likely to be created in the future, can retain their record status in electronic form. In technical terms, electronic records management is not just digital storage; it also concerns authenticity, integrity, accessibility, traceability, and the ability to preserve legal value when needed.

Core areas covered in electronic records management

According to the standard’s scope, it addresses the system requirements for an electronic records management system, the records management techniques and practices needed for such a system, the requirements for managing electronic records, and the functions needed to manage records that were not originally created electronically within an electronic environment. It also covers the diplomatic characteristics that electronic records should contain and the system infrastructure needed to implement secure electronic signature and seal systems. In this context, diplomatic characteristics refer to the elements that preserve a record’s origin, context, structure, and use in a reliable way.

Why legal validity and institutional control matter

In general technical practice, electronic records management supports the full record lifecycle: creation, classification, capture, access, preservation, and, when appropriate, disposition. Secure electronic signatures and seals are among the key tools used to reinforce trust in a document’s source and content. Standards in this area therefore provide a shared technical framework for keeping digital records orderly, consistent, and auditable across public and private organisations. TS 13298/T1 should be understood as an amendment to the main standard on this subject; the central topic is electronic record management, while the detailed rules for implementation belong to the parent standard’s framework.