TS 13298

TS 13298 is a standard that addresses the framework for managing and archiving electronic records created, or likely to be created, within institutions while preserving their status as records. In electronic records management, the goal is not only storage, but also maintaining authenticity, integrity, accessibility, and the ability to use the record as evidence when needed.

Technical focus of electronic records and archives management

In this context, an electronic record is digital content created as the result of an activity, decision, or institutional process and later used as reference material, evidence, or an operational record. Archives management covers classification, retention, access control, preservation, and tracking throughout the record’s lifecycle. This allows the record to retain its identity, context, and content integrity from creation through long-term preservation.

Key points within the standard’s scope

• It addresses principles for preserving the record status of electronic documents created within institutions.
• It covers issues related to the archiving and management of electronic documents.
• It focuses on the relationship between records management and archival handling.
• It provides a general framework for keeping electronic records organized, traceable, and accessible.
• It sits alongside related reference standards touching information security, date/time representation, and records management concepts.

In general technical terms, standards of this kind help organizations establish continuity for documentary information in digital workflows. This is especially important when records move across systems, because naming, classification, retention, and access rules become critical; electronic content can be copied or altered quickly. TS 13298 therefore serves as a reference for treating electronic records as reliable elements of institutional memory.