TS 13298

TS 13298 is a standard focused on the system and management framework needed for electronic records management in organizations. Preserving the status of an electronic record involves more than storing a file: content, context, integrity, accessibility, and legal usability must be managed together. This standard addresses the core functions that an electronic records management system should provide, as well as the general requirements for handling records created electronically or later converted into digital form.

Core concepts in electronic records management

In general technical terms, electronic records management covers the creation, registration, classification, access, storage, preservation, and retrieval of records. The purpose of an ERMS is to keep records traceable within business processes, reduce the risk of unauthorized alteration, and support evidential value. In this field, “diplomatic characteristics” refer to the formal and structural attributes of a record, including elements that show who created it, when it was created, and in what transaction context.

Main areas covered by this standard

• System requirements and records management techniques for an ERMS
• Requirements for managing electronic records
• Requirements for managing non-electronic records through electronic processes
• Diplomatic characteristics of electronic records and measures supporting legal validity
• System infrastructure needed for secure electronic signature and seal systems

The standard also brings together the technical and organizational arrangements needed to manage institutional records electronically. Its emphasis on secure electronic signature and seal infrastructure highlights the importance of identity assurance, integrity protection, and accountability in electronic records. This listing corresponds to a withdrawn edition of TS 13298, but the subject area remains a key reference for understanding electronic records management practice.