TS 13298

TS 13298 is a standard focused on electronic records management for documents created in institutions or later handled in electronic form while preserving their status as records. In practical terms, electronic records management is not just storage of files; it also concerns who created a record, how it is processed, what actions were taken on it, and how its authenticity can be demonstrated when needed.

Technical framework for managing electronic records

The scope of this standard covers the system requirements for an electronic records management system, the records management techniques and practices it should support, and the requirements needed to manage electronic records. It also addresses the requirements for managing records that were not originally created in electronic form within an electronic environment. This matters for scanned paper records, imported records, and mixed workflows that must be handled under a consistent records management approach.

In general technical context, electronic records management relies on access control, integrity protection, version control, retention organization, search and retrieval, audit trails, and business continuity. The standard also lists diplomatic characteristics, measures needed to preserve legal validity, and the infrastructure required for applying electronic signature and seal systems. In this sense, TS 13298 provides a framework that brings administrative recordkeeping needs and technical system design together.

• System requirements for an electronic records management system (ERMS)
• Records management techniques and practices
• Requirements for managing electronic records
• Management of non-electronic-origin records in electronic form
• Diplomatic features, legal validity measures, and signature/seal infrastructure