TS 13298/T1

TS 13298/T1 is a technical standard in the field of electronic records management, focused on preserving the record status of electronic documents created in institutions or likely to be created later. In practical terms, it addresses not just storage of digital records, but their handling in a way that supports reliability, manageability, and, where relevant, legal value.

Technical scope of electronic records management

The scope includes system requirements for an electronic records management system (ERMS), record management techniques and applications, requirements for managing electronic records, and conditions for carrying out record-management functions in electronic form for records that were not originally created electronically. It also covers diplomatic properties that electronic records should contain, measures needed to support their legal validity, and the infrastructure required for applying secure electronic signature and seal systems.

What it distinguishes in practice

• An electronic record is more than a digital file; as evidence of a business activity, it depends on context, integrity, and traceability.
• An ERMS is the institutional infrastructure used to create, capture, classify, access, store, and when needed transfer records in a controlled way.
• Diplomatic properties are the formal characteristics that allow a document to be recognized as an official record in terms of identity, form, and content.
• Secure electronic signature and seal are core elements that support trust in the integrity and origin of an electronic record.
• The standard addresses records created electronically as well as paper-origin records managed electronically.

From a general technical perspective, standards in this area aim to keep the full lifecycle of electronic records under organizational control. That means archivable structure, auditability, and long-term accessibility are considered together, so records management becomes more than file storage and instead supports institutional memory and official evidence management.