TS 13298/T1

TS 13298/T1 is an amendment document to TS 13298 in the field of electronic records management, focusing on the framework needed to preserve the record status of documents created in institutions or expected to be created in electronic form later. In practical records-management terms, this is about more than storage: it concerns creation, classification, access, integrity, and the preservation of legal and evidential value where needed.

The role of electronic records management in an organisation

An electronic records management system is the structure used to produce, organise, retrieve, and control records generated during institutional processes. In general technical context, such systems are built around metadata, integrity controls, access rights, retention arrangements, and audit trails. Records that were not originally created electronically may require additional handling, such as digitisation, indexing, and identification, before they can be managed in an electronic environment.

Main subject areas covered by this standard

• System requirements for an electronic records management system (ERMS)
• Records management techniques and practices
• Requirements for managing electronic records
• Requirements for carrying out record management functions electronically for non-electronic records
• Diplomatic characteristics required in electronic records
• Measures needed to support the legal validity of electronic records
• Infrastructure needed for electronic signature and seal systems

The distinctions in this subject are important: a records management system is not just a storage application; it also manages the record’s lifecycle, context, and evidential value. The electronic signature and seal infrastructure sits within this framework because it supports identity assurance and integrity. As TS 13298/T1 is an amendment document, its role is to update or revise the parent standard’s electronic records management approach rather than stand alone as a complete set of requirements.