TS 13298/T1

TS 13298/T1 addresses electronic records management as a technical framework for preserving the record status of electronic documents created in institutions or likely to be created later. In this area, the key concern is not storage alone, but keeping records usable, traceable, authentic, and capable of retaining evidential value when needed.

Core concepts in electronic records management

An electronic records management system (ERMS) is the environment used to create, capture, classify, access, retain, and manage records throughout their life cycle. In records work, the crucial issues are not just file format or media, but metadata, integrity, access control, provenance, and long-term management. Electronic signatures and seals are commonly used to strengthen authenticity and association with the responsible party.

Main subject areas covered by the standard

• System requirements for an ERMS
• Records management techniques and practices
• Requirements for managing electronic records
• Requirements for carrying out the functions of non-electronic records in electronic form
• Diplomatic properties required in electronic records
• Measures needed to support legal validity
• Infrastructure required for applying electronic signature and seal systems

This T1 entry is a revision/addendum to the 2007 base version, so its subject is electronic records management, but this listing does not reproduce the full body of requirements. In practice, frameworks of this kind support institutional memory, evidential integrity, access rights, and the reliability of records across public and private organisations.

In general technical terms, electronic records management is broader than simply keeping documents in digital form. The aim is to preserve both the content and the context of a record, control changes over time, and support its use as an official record when required.