TS ISO 16175-1
Information and documentation - Processes and functional requirements for software for managing records - Part 1: Functional requirements and associated guidance for any applications that manage digital records
This document provides model, high-level functional requirements and associated guidance for software applications that are intended to manage digital records (including digital copies of analogue source records), either as the main purpose of the application or as a part of an application that is primarily intended to enable other business functions and processes.
It does not include:
— functional requirements for applications that manage analogue records;
— generic design requirements such as reporting, application administration and performance;
— requirements for the long-term preservation of digital records in a dedicated preservation environment;
NOTE The model requirements are intended to encourage the deployment of applications that do not hinder long-term preservation of records. As such, some of the requirements support long-term digital preservation outcomes.
— implementation guidance for applications that manages analogue and/or digital records. Such guidance can be found in ISO/TS 16175-2:—[1].
[1] Under development. Stage at the time of publication: ISO/DTS 16175-2:2020.
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About This Item
TS ISO 16175-1 addresses the processes and functional requirements for software used to manage digital records. In records management terms, the core issue is whether an application can create, classify, capture, retain, and make digital records available in a controlled and trustworthy way. This part provides model, high-level functional requirements and associated guidance for software intended to manage records.
What applications are in scope
The standard applies to software applications whose main purpose is records management, as well as applications that primarily support other business functions but also manage digital records. The general idea is to support software design that keeps records orderly, traceable, and manageable throughout their useful life, rather than focusing only on storage or archival filing.
- It does not cover functional requirements for applications that manage analogue records.
- It does not cover generic design requirements such as reporting, application administration, and performance.
- It does not cover requirements for the long-term preservation of digital records in a dedicated preservation environment.
- It does not provide implementation guidance for applications that manage analogue and/or digital records; that guidance is referenced separately.
How records management relates to digital preservation
In general technical context, records management software and digital preservation systems serve different purposes. Records management applications aim to maintain authenticity, context, and accountability within business processes, while preservation systems focus on sustaining access across file format, media, and technology change. The model requirements in this standard are intended to encourage applications that do not hinder long-term preservation outcomes, and some requirements support those outcomes directly.
For that reason, TS ISO 16175-1 is best understood as a common functional framework for digital records management rather than a narrow product specification. It helps organisations evaluate the capabilities needed to manage records with integrity, discoverability, and administrative control.
- Publication Date: 30.09.2022
- Standard Status: U (Yürürlükteki Standard/Standard)
- Publisher: TSE
- Document Language: en
- ICS Classification: 01.140.20 Enformasyon Bilimleri
- Pages: 49
- Source Standard: ISO 16175-1:2020
- International Equivalents: ISO 16175-1-EQV
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